Use of Facilities for Publicity (Posting Policy)

Administrative Policy

REV 04/2026

POLICY

UW Bothell is committed to a safe and well-maintained campus environment,?freedom?of expression, and the principles of diversity, equity, and inclusion. To balance these interests, a policy on the use of facilities for publicity and communication is?appropriate.?? 

足彩app哪个是正规的 posting, distribution, or display of materials such as flyers, posters, table tents, banners, or handbills that promote classes, activities, events, or other information aligned with the university’s teaching, research, and core mission must follow the guidelines and designated posting areas outlined below. 

GUIDELINES

  1. Materials shall indicate the name and contact telephone number of the department, individual, or organization. If the postings are associated with a UW Bothell student club, the club association contact can be used. 
  2. Materials shall comply with University of Washington conduct codes.  
  3. All printed materials written in a language other than English must be accompanied by an English translation. 
  4. Flyers and posters shall not exceed the size of the background to which they are affixed. 
  5. In alignment with?UW Bothell’s Sustainability Plan, each building floor is limited to a maximum of two?11 x 17?posters,?four?8.5 x 11?flyers, or four table tents. 
  6. Affix flyers to bulletin boards using push pins or concrete columns using blue painter tape. 足彩app哪个是正规的 tape must be rolled on the back and not visible from the front.   
  7. Flyer or poster authors should monitor and remove materials when the information becomes outdated. 
  8. Publicity that does not meet the criteria above or interferes with campus safety will be removed. 
  9. Each Autumn Quarter, Facilities Services will remove all postings to prepare campus spaces for the new academic year.

POSTING AREAS

1. Interior Smooth Concrete Surfaces

a. Concrete columns?are in?most building hallways or lobbies.

b. Exclusions: Board form (rough surface) concrete in Discovery Hall and concrete surfaces in stairwells.

    2. Bulletin Boards

    1. Departmental bulletin boards, typically located outside administrative or academic department offices, are managed by the respective departments. Posting is restricted, and permission must be obtained from the department. 
    2. Non-departmental bulletin boards are available throughout campus buildings. Postings on these boards should comply with the guidelines indicated above. 

    2. 足彩app哪个是正规的 Project Display Rails

    1. 足彩app哪个是正规的 Project Display Rails are in the south hallways of Founders Hall (UW1), first floor on the wall opposite?Innovation Hall?141, and second floor between?Innovation Hall?241 and 223,?and between the restrooms in Husky Hall. 足彩app哪个是正规的 primary purpose of these rails is for the display of student academic projects.  
    2. Faculty may use the display rails that are in UW1. 足彩app哪个是正规的 project display is limited to 3 continuous weeks per class. 
    3. University materials may be affixed to display rails when they are not in use for student projects.

    3. Banners

    1. Large banners intended for prominent campus locations such as garages, walking bridges, the Commons, and the North Creek Events Center must receive approval during the design phase and before printing or installation. 
    2. Start the approval process by completing a job request through the Office of Advancement for approval of the content, duration, location, and size of the banner. Content approval will be based on two primary considerations:  
    3. Is the subject matter relevant to a campus-wide audience (e.g. commencement, welcome students, career week);  
    4. Are UW and UW Bothell branding guidelines being adhered to? 
    5. Following approval from the Office of Advancement, submit a work order request through Facilities Services for banner installation and removal. 
    6. All expenses associated with banner design production, installation and storage will be billed to the department’s cost center. 
    7. Black-out periods may be implemented to accommodate campus-wide priorities such as commencement and career week.

    Current blackout periods for the South Garage:

    • Career Fair – second or third week of fall quarter and the fourth week of spring quarter 
    • Commencement – May 1 to June 15 
    • Welcome New 足彩app哪个是正规的s – September 22 to October 20

    4. Handbill Distribution

    1. Solicitation or distribution of handbills, pamphlets, and similar materials by anyone, whether a member of the university community or the general public, is permitted on the campus promenade between the South Garage and UW1 building or in the UW2 Commons lobby. 
    2. No individual or group may leave flyers, announcements, or printed literature of any kind unattended on campus grounds or inside any campus buildings except designated literature racks for publications. 
    3. To ensure proper coordination and safety, requests by the general public or outside organizations to distribute handbills are coordinated by Events & Conference Services.

    5. A-Frame/Sandwich Boards and Easels

    1. Sandwich boards and easels shall be used only to advertise or publicize university business, activities, and events. 
    2. Sandwich boards may be no larger than 4 feet by 3 feet. 
    3. One sandwich board or easel is allowed in building lobbies. Two sandwich boards or easels per group/event are allowed on the campus promenade. 
    4. Sandwich boards with the following conditions will be subject to removal. Each sandwich board removed will be returned to the owner, and charges for removal will be incurred.  
      • Outdated Boards – Sandwich boards with posters that are 2 business days after the advertised event or posters with outdated information. 
      • Blank Boards – Blank sandwich boards that have no attached posters/flyers. 
      • Blocking Accessibility – Sandwich boards that block the ADA button, accessible pathways, pedestrian walkways, from the center of the promenade, and hallways, stairwells, elevators, and restrooms. 

    7. Sidewalk Chalk

    1. Sidewalk Chalk?is allowed?on?campus;?obtain?prior?approval?from?Events and Conference services.?  
    2. Chalk must be non-staining and water soluble. (Non-oil based chalks) 
    3. 足彩app哪个是正规的 event patron is not allowed to clean up or direct the clean-up of the chalk by others. 足彩app哪个是正规的 event patron must pay for any costs associated with the immediate pressure washing of the chalk post-event.

    8. Projected Images

    1. 足彩app哪个是正规的 projection of images is allowed on campus; pre-approval from the UUF Committee is required.   
    2. 足彩app哪个是正规的 Outdoor Plaza and Sports Field are approved locations for large projections. 
    3. Event patrons will adhere to the noise and sound amplification guidelines when projecting (e.g. movie, presentation). 

    9. Windows

    1. Posting?or?writing?on campus windows?will need to be?approved by the Vice Chancellor of Planning and Administration. 
    2. Discovery Hall 15s2?(Makerspace)?and?Discovery Hall 352?(Math Lab)?are approved locations*.? 
    3. Writing markers/pens must?be?non-toxic?and non-staining. 
    4. Any posting or writing on?campus?windows will be removed unless prior approval has been obtained. 

    * Approved May 2025, the use of interior glass as a writable surface (with approved markers) in DISC 352 Math Lab only. All other exceptions for windows will need to be approved by the Vice Chancellor of Planning and Administration.

    9. Restricted Areas

    • Placement of signage is prohibited from interfering with access to automatic door openers. See APPENDIX A for restricted areas.
    • Posting is prohibited in classrooms, restrooms, elevators, and on or near permanent or fixed signage.
    • Materials may not be placed on or against, attached to, or written on any structure or natural feature of the campus such as, but not limited to, doors, exterior facades of buildings, glass*, painted surfaces, whiteboards, surfaces of walkways or roads, outdoor sign or lamp posts, waste receptacles, trees, landscape or stakes. 

    10. Exceptions

    1. Permanent or temporary exceptions to any of these guidelines may be addressed to the Vice Chancellor of Planning and Administration.

    ADDITIONAL INFORMATION

    Posting requests for the UWB/CC Campus Library building (LB1 and LB2) should be directed to the Circulation Desk at 425-352-5340 or to Library Administration at 425-352-5258 and emailed to uwblibad@uw.edu. 

    Posting requests for Cascadia College building (CC) and North Garage please visit their website at https://www.cascadia.edu/discover/governance/policies/postings.aspx. 

    Questions regarding UW Bothell Administrative Policies should be directed to uwbpa@uw.edu.

    APPENDIX A

    足彩app哪个是正规的 following campus map identifies restricted barrier-free zones. Sandwich boards, easels, and/or signage cannot interfere with automatic doors, door opener poles, and door opener wall panels.